Ask the community

Is there a way to do scenario planning in a schedule without it messing up my actual schedule

Is there a way to have an attributes parent level available to add as a column? I was hoping the Generate parent level fields would make that level available but it looks like that is only for the Primary structures. 

Each year we run a cycle of annual planning, looking forward to the next 3 years or so, assessing existing and new candidate strategies and allocating budgets - an iterative approach which can take some months to complete, balancing off the ambition vs the budget. But this isn’t just about balancing the budget - Part of this exercise focuses on the resource capacity to manage the change, and whilst this should play a critical part in sequencing and ‘doability’ planning, we're finding this difficult to perform within Planview & keen to understand how others take resource capacity into account. I assume we could make use of the functionality on ICP, but to do this, we’d need to spec out all candidate projects - using planning best practice that would mean building representative WBS's for everything, even when solutions are unclear, then creating the requirements against the WBS. Alternatively we can come up with some resource planning line for the duration of the delivery and raise

Hello - Many moons ago Planview used to publish an Administration Guide.  Is there a comprehensive guide today that I can download?  I struggle using Customer Success Center’s search capabilities.

A couple of weeks ago, somebody managed to switch off the ‘Use ProjectPlace’ global setting which supports the syncing of PP cards with Portfolios (we’re still trying to work out how this happened...)That’s left us with 2 weeks worth of card updates which haven’t flowed through to Portfolios.  Many of these cards are now closed so will never be touched again.Does anyone know - Is there a way to force-sync ProjectPlace cards to update Portfolios actions?

Hi Planview friends,Does anyone have a quick reference guide for their end users on when to use which product to use for what? We use Planview Portfolios, ProjectPlace, AgilePlace, IdeaPlace and Roadmaps.  We are a large organization so we frequently are talking about “What is Planview”, “What Product should I use for my specific purpose”, “What is the difference between AgilePlace and ProjectPlace?”.  Although I feel I have a good handle on explaining them, it does take a bit and I wondered if there was a good one pager or site to address these questions most efficiently.Thank you in advance for your help!

We are newly getting into PowerBI reporting and would like increase the datamart update frequency from once a day.    Does anyone have experience with this?  If so, what frequency is working for you?   Thanks!

Does anyone use a “template” for their project Plan/Schedule? We use a very similar plan for a large number of our projects and it would be nice to have a template that these project plans could be built from and then dates and specifics just filled in. I don’t see a way to do that other than having a “Template” project in the system and having the PM go into that project and copy the Plan and paste it into their project. Is this the most efficient way to accomplish the task? Let me know if you have any other ideas.Thanks!!

Has anyone tried using WalkMe with Portfolios? We looked into it a while back and found it not to be worth the effort, but that wasn’t recent. I’m wondering if it has improved. It seems to me that there was something about Portfolios that made it hard to get content associated with specific screens or parts of the UI. Knowing some pros and cons would be very helpful.Questions include:Is it cost prohibitive? Does it require specific skills to set up? How much work is involved in getting it up and running? Is the maintenance load heavy?Thanks!Sue Ann Kendall

Whilst our PMs follow good discipline on the route of Require, Reserve, Allocate, and start with the best intentions, once the project is in full flow, on going management of those assignments tend to drop off. Does anyone know of a good training page / summary, perhaps, an equivalent call out diagram to the “Elements of the Timesheet Screen” in the success centre, which can help PMs manage their assignments on their Portfolios project?

I have posted before that our users are struggling with the progressing engine. Currently it runs every Sunday evening.     We are considering reducing the frequency that it runs to monthly.   Has anyone else done this?   Thanks!

I am looking for an option that will allow me to create URLs as a Global Link in which the URL does not take up two lines.  Is that possible?Help is greatly appreciated.  

Is there an option?

We have two financial models, one for programs and the other for projects.When we do the planning portfolio in the capacity part, we select a program and the financial model of programs appears naturally.In the demand part a predefined project financial model appears and I cannot select the new one I created

We’re just testing the June release of Portfolios and see the Product Switcher ‘enhancement’ that brings access to the associated Planview Admin modules means we no longer have the ability to navigate directly from Portfolios to EA (EA is not yet on PV Admin).Has anyone discovered an alternative workaround to this which doesn’t involve giving our EA users different URLs to manually navigate to?This seems like a significant oversight and is potentially a showstopper for us taking monthly updates until it is resolved! I’d be keen to hear Planview’s reasoning as to why this navigation to EA has been lost, or what alternatives can be provided 

In what seems like a never-ending task of hunting down Resource Managers who keep corrupting our Project plans through various shortcuts they’ve found, I’ve just run into a new symptoms I’ve not spotted previously and have no idea how they’ve done it.Here we have resource allocated with a Scheduled Finish date AND and Actual Finish date - My understanding was that, whatever you do within Planview, it’s one or the other.  Task is Open/Active, resources have previous time recorded against the requirement, and views from the PM that somebody has recently gone in and messed up their plan.  This is a scenario which I just can’t reproduce. Anyone any clues what they would have done to drive different dates into each?  

Is there a way to get a notification on a subscription to know if it successfully completed or failed?

HI,  we are using Portfolios without Timekeeping and with spotty Resource management usage.  Our PMs are struggling with the Progressing Engine (and Scheduling Engine) moving task dates.   We are considering if we should turn off the Progressing Engine because we are not sure the value for us.   Has anyone turned it off or is considering doing so?

Hi - Is there a defined Planview.ME roadmap to see what widgets are being made available to Planview.Me and when? A lot of stakeholders were expecting a bit more to be released after some of the demos/news about Planview.Me.  I also question if it’s worth it to introduce Planview.me to our stakeholders without knowing if we’ll be getting new widgets, what those widgets will be, and when they are planned to be delivered. Any information on this would be very helpful, Thanks!

We’re keen to understand whether anyone else has experienced the same issues we have with financial tracking and how these have been overcome (within Planview or through other solutions) - please share your experiences below!We’ve been running Portfolios for 18 months now and one of the greatest omissions from our config and subsequently one of the biggest areas of feedback and pain points for our PM community was a solution to manage transactional level financial planning and tracking within Planview, forcing the active ‘source of truth’ back on to spreadsheets and creating duplication, rather than simplification.  Let me explain! In Portfolios, our Finance Details screen has been set up to reflect our corporate financial accounting structure.  This is great - each month we can upload the actuals directly from the General Ledger and into Planview with no manipulation and can reconcile transactional level costs back to (overly complex) GL reports as required. BUT holding forecasts and

We’re fielding a request to automatically populate the PP Head Admin Field with the LC Administrator.  I know that if no PP Head Admin is selected,  it would default back to the LC Admin.  However, in this scenario,  we have a configured screen where user can designate someone else as the PP Head Admin. The request is to have PPM Admin default to the LC Admin in that screen just for clarity for the user to see that LC Admin is the PP Head Admin.   Easy to do with alternate structures, but not seeing options for LC Roles in scripted dialog config.   Thanks to anyone that has run across this!  

Hi everyone, Just looking for some thoughts on how you manage the tracking of non-project time, where you have resources who work on projects but are not 100% project resources. How best can you account for this non-project work in Portfolios? Any guidance would be really helpful.Niamh

Hi -- has anyone found a way to find/ track old requirements after you run progression? My current understanding is that all “un-allocated” requirements are wiped from both the Plan screen and the Financials screen when Progression is run. In a similar sense, has anyone had luck separating allocations from requirements on the Financials screen for the Recourse Account? Thanks!

Does anyone use the Functional Estimating capabilities within Planview Portfolios?  We are looking at this and although there is documentation on CSC I’m not finding it incredibly helpful. Would love to know how this is working for others, would you suggest the functionality to other PV customers, any gotchas or capability gaps?Thank you!Pam Sargent

Interested to hear how other customers record project “Assumptions” in Planview Portfolios.